Notary Signing Agent Ultimate Supply List


Notary Signing Agent Ultimate Supply List

A notary signing agent's day-to-day responsibility can vary depending on the type of loan being signed, the lender they work with, and their level of experience. However, you can be sure of one thing—you’ll always need the right notary supplies to get the job done! But what are some examples of these essentials? 

notary signing agents have a lot to worry about. You need to know the loan documents inside and out, you need to know how to use the equipment at your disposal, you need to know how to make sure everything is in order. Agitate: And yet, one of the most common problems for new loan signing agents is not having the right supplies on hand when they need them.

A Guide to the Supplies You Need as a notary signing agent is here with everything you need to get started in this industry. We’ve got all of the information you need on the supplies you’ll need for loan signings, what they do, and how they can help. 

Read on to find out more!

Notary Signing Agent Supply List

Notary Bags 👝

  1. Kenneth Cole Reaction Runway: 
  2. Laptop Briefcase for Women:
  3. Pacific Coast Signature Rolling Laptop Business Briefcase, Black:
  4. Locking Notary Bag:
  5. Amazon Basics Rolling Laptop Case:
  6. Notary Bag and Lock Kit:
  7. Omnpak Laptop Briefcase with Combination Lock,15.6 Inch Expandable Business Briefcase,Anti Theft Business Office:
  8. Blue BIC Round Stic Xtra Life Ballpoint Pen:
  9. Black BIC Round Stic Xtra Life Ballpoint Pen, Medium Point:
  10.  Zebra F-301 Stainless Steel Retractable Ballpoint Pen ( Perfect for Loan Signing Agents):
  11. Pens for Clients with Arthritis:
  12. SIGN HERE Arrow Flags: 
  13. Notarize Page Flags:
  14. Initial Here Page Flags:
  15. Large Binder Clips:
  16. Letter Size Clipboards:
  17. Legal Size Clipboards:
  18. Swingline Rubber Finger Tips, Size 11 1/2, Medium, 12/Box:
  19. Hand Sanitizer:
  20. Face Masks:
  21. Lysol Disinfectant Spray: 
  22. Lysol  Wipes: Reader:
  24. State Commissioned Notary Seal( All 50 States):
  25. Notary Jurat Stamp:
  26.  Notary Acknowledgement Stamp:
  27. Notary Certified True Copy Stamp:
  29. Integrity Notary Journal:
  30. Modern Journal of Notarial Events - Soft Cover:
  31. Notary Privacy Guard Suitable for Modern Journal of Notarial Events:
  33. Brother Monochrome Laser Printer:
  34. HP LaserJet Pro MFP M428fdw:
  35. Brother HL-L6200DW Wireless Monochrome Laser Printer:
  36. Brother MFC-L8900CDW:
  38. Epson Workforce ES-400 II Scanner:
  39. Epson WorkForce ES-500W:
  40. Epson WorkForce ES-200 Color Portable Document Scanner:
  41. Epson Workforce ES-580W :
  42. Brother Wireless High-Speed Desktop Document Scanner, ADS-2700W:
  43. Canon imageFORMULA R40 Office Document Scanner:
  44. Raven Pro Document Scanner:
  45. Raven Original Document Scanner:
  47. Letter Size Paper:
  48. Legal Size Paper:
  50. External Hard drive:
  51. Smart Phone
  53. Acer Aspire 5 A515-56-36UT Slim Laptop:
  54. HP 15 Laptop, 11th Gen Intel Core i5:


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Notary Training Books📚

Notary laws can be confusing and hard to understand! Learning the ins and outs of notary law can be tricky. Notary Training Books is here to help. We have a wide selection of books that will teach you everything you need to know about notaries, from state-specific information to general best practices.

Click this link to visit the National Notary Association For State Specific Notary Handbook. It will take you straight to their website! 

Business Cards📇

You need a business card, but you don’t know what information to put on it. You want one that is professional, but not boring. You want one that is easy to read, but not too crowded. You want one that represents your personality, but not in an obnoxious way. offer a variety of business cards with different colors and designs to suit your needs and personality.Vistaprint and Zazzle offer a variety of business cards with different colors and designs to suit your needs and personality.

Watch This Video to Learn How to Create Your Own Business Cards  

Notary Bag 👝

Notary bags are designed to protect your valuables while you're on the go. Notary bags are designed to offer protection from potential damage and theft of your valuable items. Notary bags come in many different shapes and sizes.

Recommended Notary Bags from Amazon

 Kenneth Cole Reaction Runway 

Keep all your travel documents, money, and devices in one place with the Kenneth Cole Reaction Runway backpack. Made of durable material with anti-theft RFID blocking technology, it contains organizer pockets that are lined with thin shielding fabric to help block radio waves from being transmitted from U.S. Passports and certain credit/debit cards. This spacious backpack also features dual inline skate wheels for swift mobility while on the move, plus a rear trolley strap that fits over most luggage handles for hands.

Click Here to Purchase 

Pacific Coast Signature Rolling Laptop Business Briefcase, Black


The Pacific Coast Signature Rolling Laptop Business Briefcase is constructed of 1680D ballistic nylon, has a spacious main compartment with an internal organizer, smooth gliding inline wheel system, padded laptop sleeve that fits up to a 15" laptop. Push-button internal handle system.

 Click Here to Buy


Locking Notary Bag

Protect your valuables with a locking notary bag. This professional, slim briefcase is designed with a three-digit digital code lock, which improves the security of the briefcase. The notary bag features an interior organizer section and file compartment for storing documents, while a front pocket is perfect for small items such as power adapters, cables, pens, and notepads. It also includes a shoulder strap that can be used when needed.

Click Here to Purchase 
∙ Durable locking briefcase
∙ Interior organizer section and file compartment
∙ Front pocket for storage of small items ∙ Shoulder strap included

Amazon Basics Rolling Laptop Case

When you need a rolling laptop case that’s easy to pack and take along with you, the Amazon basics rolling laptop case is up for the task. This lightweight yet sturdy bag features an adjustable push-button locking handle with quick-rolling wheels. A front pocket with compartments for smaller items like pens, notepads, and business cards offers quick access to everything you need for on-the-go professionals. The interior is designed to protect laptops up to 15.6-inch screens and it fits easily under airplane seats so you can bring your computer safely with you any time, anywhere.

Click Here to Purchase


Items to Carry in your Notary Bag

Pens 🖊️
It is important that you use the correct ink color when notarizing a document. If you don't, the document could be invalid!
Each state has its own requirements for what color should be used on certain documents. The most common colors are black and blue.

Recommended Pens from Amazon

Blue BIC Round Stic Xtra Life Ballpoint Pen ( Great for GNW): Click Here To Buy
Black BIC Round Stic Xtra Life Ballpoint Pen, Medium Point: Click Here to Buy

 Zebra F-301 Stainless Steel Retractable Ballpoint Pen ( Perfect for Loan Signing Agents): Click Here to Purchase

Pens for Clients with Arthritis: Click Here to Buy


 SIGN HERE Arrow Flags   

Use SIGN HERE Arrow Flags to point out specific sections of your loan document for the borrower to sign. Click Here to Purchase Post-it Flags,

Click Here to Purchase Post-it Flags, Sign Here

Notarize Page Flags

Notarize Page Flags are a simple way to mark and highlight where the notary will place their notary seal on the document, making it easier for newer notaries to learn what needs to be done.

Click Here to Purchase Notarize Page Flags

Initial Here Page Flags


Initial Here Page Flags are a simple way to mark and highlight where the client will place their initials on the document, making it easier for newer notaries to learn what needs to be done.

Click Here to Purchase Initial Here Page Flags

Large Binder Clips

Large binder clips get help notaries to stay organized. They keep all your loan documents securely fastened together and can even help you manage your loan closings more efficiently.

Click Here to Purchase Large Binder clips


Clipboard Clipboards provide a sturdy, easy-to-carry writing surface for clients during loan closings and general notary appointments.

Click Here to Purchase Letter Size Clipboard

Click Here to Purchase Legal Size 

Swingline Rubber Finger Tips, Size 11 1/2, Medium, 12/Box

At the office or at home, at a law library or in a doctor's office waiting room, you're constantly flipping through paperwork. Protect your fingers from paper cuts with Swingline Rubber Finger Tips Size 11 1/2 Medium. Made of high grade rubber and extra thick material at the tip for maximum durability, these finger tips are perfect for flipping through loan documents and other legal papers. The nubbed surface ensures better gripping and the size 11 1/2 medium has a 5/8 inch base diameter. Amber in color, this box of 12 is sure to last you all year long!

Click Here to Purchase


Hand Sanitizer

Notaries may be exposed to germs during their busy days at loan closings. Hand Sanitizer is an effective way to prevent the spread of germs and keep notaries healthy.

Face Mask

Your safety and the safety of others are important, so make sure you're wearing a mask that's been approved by the CDC. The Honeywell Safety Face Mask has been approved for Surgical N95 compliance, which means it's FDA compliant. Check your state's law for further information on different requirements for masks.

Click Here to Purchase Honeywell Safety Face Mask


Lysol Disinfectant Spray and Wipes

Lysol Disinfectant Spray is the perfect disinfectant for any pen or supply in signing
agent's home or office.

Recommend Lysol Disinfectant Spray from Amazon
Lysol Disinfectant Spray, Lemon Breeze: 
Lysol Disinfectant wipes:

Square Reader
A Square Reader is a simple way for notaries to accept chip cards, contactless payments, and more. Square Reader is the best way to accept payments from clients for notaries. You can receive free processing on $1,000 in sales for 180 days when you use The Notary Institution's referral link!

Click Here to Sign Up

Loose Notarial Certificates📜

The notary certificate is the part of the document to be notarized that contains the notary language or verbiage. The wording in this section indicates to the notary what type of notarization they are required to perform - most commonly, this will either be an acknowledgment or a jurat.
The document you are notarizing must have appropriate wording. This means that if the document does not have notarial wording, you cannot proceed with notarization. You will be required to attach a Notary Certificate a loose certificate is a notarial certificate that is not part of the original document. It is attached to the document's signature page, usually stapled or paperclipped to it, and used when no notarial wording is provided on the document.

Notary Seals & Stamps

State Commissioned Notary Seal

Notary seals are ink stamps that imprint state-required information, mainly the Notaries’ name and expiration date. Most notary stamps are rectangular, but some states require a round stamp. Each state maintains its own requirement for the rubber stamp used by its notaries.

Click Here to order your State Notary Seal

Notary Jurat Stamp

The notary jurat certificate is a legal document that certifies that a person has sworn or affirmed the truthfulness of their statement in the presence of a notary. This document ensures that the signer is who they say they are and also confirms that what they said is true.

Notary Acknowledgement Stamp

An affidavit is a written statement made before an authorized person, such as a notary public. The purpose of an acknowledgment is for the affiant, whose identity has been verified, to sign that affidavit willingly.

Notary Copy Certification Stamp
Notary Copy Certification is used to certify that a photocopy of an original document is a true and accurate reproduction of the original.
Recommended Notary Stamps from Amazon
Excel Mark Self-Inking Rubber Stamp Certified to be True & Exact Copy of Original: 
Notary Jurat Stamp
Notary Acknowledgement Stamp
Notary Certified True Copy Stamp
Loose Notarial Certificates

Notary Journal 📖
As far as supplies go, you’ll need something to record notarial acts. Your journal should include all your information (i.e., name, address, phone number), your customer’s information (name and contact info), and an accurate record of what happened during each signing—what you witnessed, what was signed, where it was signed, when it was signed.

Integrity Notary Journal

The Integrity Notary Journal is a notary journal created by Clyde Heppner, who is a full-time mobile notary public and certified loan signing agent. The Integrity Notary Journal provides notaries with space to record signing details, including the signing location, other attendees, and client/lender information.

Click Here to Purchase

Electronic Notary Journal
The notary electronic journal is the first app to digitize the notary journal process completely. From capturing a signer's thumbprint via Bluetooth scanner to scanning their ID, the app will populate all of the entry fields for you. The notary electronic journal is California compliant.

Click Here to Download on iOS

Click Here To Download on Google Play today

Modern Journal of Notarial Events - Soft Cover

Keep track of your important notarial events in this softcover journal. The modern design features a black border, high-quality pages and an easy-to-read page number at the top right corner of every page. This journal also includes an important checklist on the first page to help you remember all the tasks you need to complete before each event.

Notary Privacy Guard Suitable for Modern Journal of Notarial Events

Journal of Notarial Events notaries will want to keep their journal private from prying eyes. Our Notary Privacy Guard is made of navy blue fabric with silver accenting and can be used for any Modern Journal of Notarial Events.

Click Here to purchase

Notary Seal

The notary seal is simply your official notary stamp or embosser. When you make an impression with your seal on documents, it ensures that no one can alter them in any way. Your seal also comes in handy if someone attempts to forge your signature—they’ll be unable to replicate it perfectly.
Recommended Notary Seals from Amazon
ExcelMark Self Inking Notary Stamp

Notary Embosser
A Notary embosser is a precision-crafted tool that will make raised impressions on documents you notarize In some states, it is required to use an embosser on important notarial documents.
Recommended Notary Embosser from Amazon
ExcelMark Notary Embosser
Notary Embosser Seal Impression ink

Inkless fingerprint pad
To complete the notarial act, some states require the notary to take thumbprints of the signers. This helps identify who signed and it creates a more secure journal.
Recommended Inkless fingerprint pad from Amazon
• ExcelMark Inkless Thumbprint Pad:

Notary Supply Bag

Notary Supply Bag is the perfect solution for notaries and who want to carry all their supplies with them safely and securely. It's lightweight and durable. The Notary Supply Bag is the perfect accessory for notaries who travel or are on the go. It can be used in conjunction with our Lock Kit to ensure your valuables are safe while
Click this Link now and get your own notary supply bag today! 

Notary Website 💻
A notary website is a front door to your business. It's how potential customers will learn about you, what you do, and how they can find out more about your notary services. It's also a way for you to showcase the best of your business with customer testimonials, images of work in progress or finished pieces, etc.
Today’s consumers have high expectations when it comes to how businesses communicate with them. To stay ahead of the competition, it is important for any loan signing agent today to have an online presence.

The fastest and easiest way for new businesses and startups to establish their websites is through website builders. With a few simple steps, anyone can make a professional-looking website in no time at all—all without knowing how to code! Start building your own unique website today using one of these 7 easy steps

7 easy steps To Building A Notary Website 
1) Pick a domain name
2) Create a website account
3) Find some templates for your site
4) Log in and install your templates
5) Upload your content 6) Install plugins to add new features to your site 7) Complete the settings and add pages

Dual Tray Laser Printers 🖨️

(Don’t Forget Toner)

If you're a notary signing agent, it's essential to have a good printer. With the huge volume of loan documents that you have to print every day, you would require one with dual trays.


Brother Monochrome Laser Printer

With a print speed of up to 42ppm and sharp resolution, the Brother Monochrome Laser Printer delivers high-quality printing. The printer's dual paper trays allow you to work without interruption, while its range of connectivity options will allow you to print from a wide range of mobile devices. Click Here to Purchase 

HP LaserJet Pro MFP M428fdw Wireless Monochrome All-in-One Printer

Built to keep your business moving forward, the HP LaserJet Pro MFP M428fdw Wireless Monochrome All-in-One Printer delivers consistent high-quality printing, scanning, copying, and faxing. A wireless printer designed to let you focus on growing your business, this machine has HP WOLF PRO SECURITY built in to protect company data and safeguard against cyberattacks with protection built into the printer hardware, firmware and OS. Automate complicated workflows - help save time.


Brother MFC-L8900CDW

The Brother MFC-L8900CDW Color Laser All-in-One is an exceptional printer for businesses that require large print and copy volume. This printer increases productivity with print speeds up to 33 ppm and scan speeds for double-sided pages up to 58 IPM. It offers a variety of paper-handling options, including a 250 sheet capacity feeder, duplex scanning, and the ability to select specific tray settings. Click Here to Purchase 


Letter Size Paper and Legal Size Paper 📝
It is crucial that you always have Letter and Legal sized paper on hand. Buying in bulk is cheaper than purchasing individual packs. Recommended Letter Size Paper on Amazon

Recommended Letter and Legal-Size Paper on Amazon
Click Here to Purchase Letter Size Paper
Click Here to Purchase Legal Size paper

Scanner 📠 Epson WorkForce ES-500W

Notary signing agents, you will be asked to submit scanned copies of documents for verification so that loans will be funded based on the signed documents you submit. Click Here to Purchase 

External Hard drive
To keep your data safe, a notary can use an external hard drive to store their data and save space on their computer. This is especially helpful when handling sensitive information for clients.
Recommended External Hard drive on Amazon
Seagate Portable 2TB External Hard Drive

Computer 🖥️
A computer is a necessary tool for notaries to conduct loan closings and receive loan closing documents. It will not make you successful, but it will help

Recommended Computers on Amazon
Acer Aspire Laptop Click Here to Buy
HP 15 Laptop, 11th Gen Intel Core i5-1135G7 Processor, 8 GB RAM, 256 GB SSD Storage, 15.6” Full HD
• Acer Aspire 5 A515-46-R14K Slim Laptop:
Smart Phone
A notary's business can be run on a smartphone with the help of email and push notifications. Smartphones are an important part of running a successful notary business.


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Notary Signing Agent Supply List Recap

Notary State Hand Book📚
Business Cards
Notary Bag
Mini Notary Supply Bag
Integrity Notary Journal 📖
Electronic Notary Journal
2 Notary Seals
Inkless Thumbprint Pad / Fingerprint Pad
Computer (laptop or desktop)
Notary Website
Dual Tray Laser Printer
Blue and Black Ballpoint Pens
Large Binder Clips
Initial Here Page Flags
Notarize Page Flags
SIGN HERE Arrow Flags
Hand Sanitizer
Face Mask
Lysol Wipes
Square Reader
Loose Notarial Certificates
Notary Jurat Stamp
Notary Acknowledgement Stamp
Notary Copy Certification Stamp
Certified to be True & Exact Copy of Original Stamp
Notary Journal
Notary Website
Dual Tray Laser Printer
Lysol Disinfectant Spray and Wipes







Notary Loan Signing Agent Training

The Notary Institution is creating a new and improved online notary loan signing agent course training.